Meetings are broken.

We want to fix that.


Managers' time in meetings

If you’re a manager or knowledge worker, you spend a LOT of time in meetings. In fact, up to 80% of your work week is consumed by them. If you’re like most leaders, because you spend so much time in meetings you probably cut into your personal time to make up for your lost hours.

Better grab another cup of coffee!

Meetings are meant to be a time for people to collaborate, solve problems and advance ideas and innovation. The sad reality is that many view them as a necessary evil of modern work culture (and the perfect time to get caught up on emails).

Studies and surveys show that 25-50% of meeting time is wasted or irrelevant. What’s worse is that as much as people hate meetings, no one seems to care that bad meetings continue to be scheduled, held, and slept through.

In a survey of Fortune 500 companies, researchers found that “[these] organizations do little or nothing to assess the return on this meeting investment or to take substantive steps to assure the investment is a good one”.

Well, we did the math for you and (spoiler alert) there are massive monetary consequences of running ineffective meetings.

  • Meetings with no structure 63%
  • Percent of meeting time considered wasted 35%
  • Consider meetings boring 43%
  • Admit to Falling Asleep in Meetings 40%

It’s easy to estimate how much an average company wastes on poorly executed meetings.

This chart shows a conservative estimate of the waste, based on organization size. It assumes that:

  1. 15% of all employee time is spent in meetings,
  2. 30% of meeting time is wasted (conservatively), and
  3. the average, fully loaded cost of each employee is $75/hour (again, conservative).

Read why the true costs of undisciplined meetings go far deeper than salary time lost.

Annual Meeting Waste by Org Size

50 People

100 People

1,500 People

Most Commonly Cited Meeting Problems

Going off topic

No agenda or goals

Disorganized or ineffective facilitation

The causes of our meeting disasters are well understood. When asked, people commonly identify a short list of the most destructive practices.

Sound familiar? Clearly, the problem is not that we don’t understand what is wrong. We all KNOW what we should do. The problem is doing it consistently. Instant Agenda makes this easy.

Imagine an Amazing Meeting


An organized agenda, focused discussion, and actionable follow up. We took all the ingredients of the perfect meeting and built them into Instant Agenda so you can focus on collaborating and moving the needle.