By default, anyone with a link to your Instant Agenda meeting can attend it. While most meetings won’t necessarily be sensitive, when they are, it’s important to have the ability to limit access to the meeting to keep it secure.
If you are in an organizational account, we’ve added new functionality that allows you to restrict access to your meetings. There are two new options. First, you can restrict access to all users inside your organization. When using this option, you can also grant access to specific users outside of your organization. Second, you can restrict access to allow only specified people (inside and outside of your organization), into your meeting.
The current access level is indicated in the meeting header as seen below. An open lock indicates the meeting is available to anyone with the link. A closed lock icon indicates that access restrictions are in place.
To change access settings for a meeting, click the lock icon. This will open the Access Settings dialog, where you can view and change the access settings for the meeting.
Select the access level desired …
And invite users you want to grant access to …
If someone tries to come to your meeting that you haven’t invited, they will not see your meeting but instead will be given the option to request access. If they do request access, you will receive an email allowing you to grant or deny them access.
The ability to restrict access to meetings provides improved security for meetings that may contain sensitive information. If you are not in an organizational account and you would like this new functionality, contact us to have your account converted.
If you have any questions or suggestions, please feel free to use the feedback button in the app. Also, we’re always happy to hear from you directly — just schedule a 15-minute call with us using this link: https://calendly.com/instant-agenda/product-feedback
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