Planning fallacy is a phenomenon where predictions about how much time will be needed to complete a task are underestimated due to optimism bias. This is why, as a moderator, you will frequently find yourself running out of time for a topic during a meeting.

Based on our usage statistics, we find that 45% of the topics discussed are not completed before the timer expires. This inevitably leads to the question, “Should we continue the discussion or move on to the next topic?” When considering this, ask yourself, “Is continuing this discussion going to lead to a conclusion of this topic?” If not, you may want to address this topic outside of the current meeting, or schedule a follow-up meeting session to address it.


If you already know how to move forward, you can JUST ADD TIME or START NEXT TOPIC.


Otherwise, you can get instant feedback from meeting participants and VOTE ON IT.


You and the attendees will be presented with the voting options …


… and after each person votes, they’ll be shown the results in real-time. As a moderator, you decide when the voting is complete and what action to take.

While we can’t completely avoid the planning fallacy phenomenon and optimism bias, this workflow will help you move more effectively through your meeting, concentrating on the content rather than the execution.

Thanks for your continued usage and support. If you have any questions or suggestions, please feel free to use the feedback button in the app. Also, we’re always happy to hear from you directly — just schedule a 15-minute call with us using this link:

Mackenzie Fernandez

Developer at Instant Agenda
Mackenzie is a Colorado native that has a tool built for everything. She spends most of her time reading (a lot), hiking and organizing Nerf games.

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