Studies show that even brief diversions from a task can dramatically improve one’s ability to focus on that task for prolonged periods. So whether it’s a difficult meeting or just a long one, it’s important to have the ability to take a break. With Instant Agenda, you have two options: 1) Plan the break ahead of time, or 2) Take a break based off the room vibe. If you choose to go with the first option, then you could easily just create a topic titled “Take a 10 minute break!” But if that doesn’t suit you, or you don’t want to have a break reflected as part of your meeting summary, you can take advantage of our newest feature.
When your meeting is running, select the Take a Break option in the dot menu in your meeting header:
Then you enter the number of minutes you want to take for your break. The best number is really based on your own discretion, but if intended as a bathroom break or a quick stroll around the block (which we like to do here at Instant Agenda), just make sure to allot the appropriate amount of time.
When you start the break, everyone attending the meeting will see how much time you have left in your break. That way, everyone will be on the same page and you can expect everyone to be back on time so you can get back to your meeting, refreshed and ready to go.
Note: Until you, the moderator, click the Resume Meeting button, any topic you were discussing or were about to discuss will be paused and no notes, action items or decisions can be recorded during this time. While it might be tempting for you to continue discussing without digging into your time-box, it’s important that you set boundaries for these breaks. Whether that means setting a working agreement with your team or just refraining from forming bad habits yourself, use the break time to actually take a break from the meeting. Remember, this is a way to pause the meeting, not the topic.
If you have any questions or suggestions, please feel free to use the feedback button in the app. Also, we’re always happy to hear from you directly — just schedule a 15-minute call with us.