Distributing Meeting Minutes

One of the most powerful features of Instant Agenda is the sending of the beautifully formatted email summary. The summary helps keep everyone on the same page as to what was discussed, what decisions were made, and the actions that resulted; both for people who... Read More

Deferred Topics

In a previous post, we discussed deferred topics; some of their benefits and the mechanics of using deferred topics in Instant Agenda. We’ve made some improvements to make deferred topics even easier to use.     1. Notes, Actions, and Decisions are now shown... Read More

Action Item Improvements

Action items are one of the most used features in Instant Agenda. That’s not surprising since action items are one of the most common ways to follow up on discussions that occur in a meeting which help lead to better meeting outcomes. We’ve made some... Read More

Auto-Start Topic Timer

Instant Agenda provides a topic timer to help focus the conversation and drive to better outcomes. A lot of subtle behavior changes occur once you place a timer in front of people. However, if you forget to start the timer, most of those benefits are lost. Never fear,... Read More

Adding Moderators to a Meeting

For many meetings, it is useful to delegate moderator rights to another person. This allows you to focus on facilitating the meeting while your additional moderator takes notes, action items, records decisions and manages time. Alternatively you can use moderation... Read More

Informal Meetings (Quick Meet)

We recently did an extensive round of research to understand where Instant Agenda could be more helpful. Overwhelmingly, we heard that Instant Agenda could do more to support ad-hoc, informal meetings. These meetings may or may not be scheduled in a calendar, and... Read More

Quickly Find Meetings

The meetings shown on the My Meetings page are sorted by the date you last attended the meeting. This makes it easy to find meetings you’ve attended recently. But as your use of Instant Agenda grows and the number of meetings expands, this can make it hard to... Read More

Pinning Agenda Topics

Collaborative Agenda meetings are a great way to engage your team and talk about the most important topics first. But sometimes there’s a topic you just have to discuss, regardless of the votes. It’s unlikely your team is going to vote to talk about the... Read More

Improved Meeting Security

By default, anyone with a link to your Instant Agenda meeting can attend it. While most meetings won’t necessarily be sensitive, when they are, it’s important to have the ability to limit access to the meeting to keep it secure.   If you are in an... Read More

Topic Templates

Do you run similar types of meetings where the topics used in each meeting are basically the same? If so, we’ve just made your life a lot easier! We’re rolling out topic Templates today! When adding a topic to your meeting, you can click on the new... Read More

Topic Discussions

We got a lot of feedback that you wanted to be able to add comments to topics (before, after or during a meeting). You will now see a Comments bubble on every topic. The bubble shows a count of the number of comments on the topic, and clicking it opens a... Read More

Recurring Meeting Topics

While some meetings created in Instant Agenda might be used only once, most of our users find that many are recurring. With recurring meetings come the recurring topics that get brought up each time the meeting is run. Creating the same topics over and over can be... Read More

Better 1-on-1 Conversations

Regular conversations between managers and their direct reports are essential for maintaining employee engagement and job satisfaction. Effective 1-on-1 conversations should be informal, but have some structure. They aren’t status meetings; they’re a time... Read More

Timer Notifications

The timer in Instant Agenda is great for keeping your meeting on track. But there are instances when the timer isn’t visible: maybe you are presenting with PowerPoint, or calling into a meeting with WebEx. In those cases, the timer may become obscured and when... Read More

Change the Timer Alarm

We’ve heard from a lot of you who wanted a gentler sound to play when the timer expires. We’ve also heard from a lot of you who want a more interruptive sound to play when the timer expires. Now you can both get what you want; we’ve introduced the... Read More

Edit Your Profile

You may have noticed that Instant Agenda uses Gravatar for your profile image. Now you can edit your profile image (and display name) with a custom image you upload in the app! Instant Agenda will still use Gravatar if you choose not to upload a custom image, but for... Read More

Better Meeting Summaries

As a moderator you are taken to the meeting summary page once the meeting has ended. This page shows all of the topics, action items, decisions, and notes that were discussed during the meeting. As a moderator you have the ability to add or edit details before you... Read More

Meeting History Improvements

Previously, when a meeting was ended, the moderator was presented with the Meeting Summary page. The next step for the moderator would be to send the summary containing all of the topics that were discussed. But, it was difficult for them to get back to the Meeting... Read More

Collaborative Planned Agenda Meetings

If you run meetings with Planned Agendas, you may have noticed that your attendees are not allowed to suggest topics like they can in a Collaborative Agenda meeting. Even though, as the moderator, it’s your meeting and your planned agenda, you may still want to... Read More

Collaborative Decisions Made Easy

We’ve already introduced how to Record Meeting Decisions. Now you can make them more collaborative by calling a vote. The vote will go out to all meeting attendees and once a vote is complete, you can record the results as a decision. This makes it easier to... Read More

Record a Decision

When discussing a topic during a meeting, frequently a decision needs to be made on how to move forward. Notes could capture these decisions, but they can easily get lost in the slew of data (especially if you have a stellar note-taker). As a moderator, you can now... Read More

Deferring the Active Topic

One feature that many users have requested is the ability to defer the active topic. Scenario 1: you are in a weekly “issue clearing” meeting, and the active topic requires input from a person who is not in the room or not on the call. You could wait... Read More

Send a Great Meeting Summary Email

We have just released the ability for meeting moderators to send an email summary after each meeting. If you’ve been using Instant Agenda for a while, you have probably seen the meeting summary that pops up to moderators after each meeting session (when you... Read More