Do Your Meetings Go Off Topic?

There are times in a meeting when you might feel that the discussion has gone off the rails or fallen down a rabbit hole, like Alice in Wonderland when she's chasing that white rabbit who is running late for a very important date and finds herself in a strange land...

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Recurring Meeting Topics

While some meetings created in Instant Agenda might be used only once, most of our users find that many are recurring. With recurring meetings come the recurring topics that get brought up each time the meeting is run. Creating the same topics over and over can be...

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Better 1-on-1 Conversations

Regular conversations between managers and their direct reports are essential for maintaining employee engagement and job satisfaction. Effective 1-on-1 conversations should be informal, but have some structure. They aren't status meetings; they're a time for two...

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Timer Notifications

The timer in Instant Agenda is great for keeping your meeting on track. But there are instances when the timer isn't visible: maybe you are presenting with PowerPoint, or calling into a meeting with WebEx. In those cases, the timer may become obscured and when it...

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Change the Timer Alarm

We've heard from a lot of you who wanted a gentler sound to play when the timer expires. We've also heard from a lot of you who want a more interruptive sound to play when the timer expires. Now you can both get what you want; we've introduced the ability to choose...

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Edit Your Profile

You may have noticed that Instant Agenda uses Gravatar for your profile image. Now you can edit your profile image (and display name) with a custom image you upload in the app! Instant Agenda will still use Gravatar if you choose not to upload a custom image, but for...

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Better Meeting Summaries

As a moderator you are taken to the meeting summary page once the meeting has ended. This page shows all of the topics, action items, decisions, and notes that were discussed during the meeting. As a moderator you have the ability to add or edit details before you...

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We’ve Simplified the User Experience

Today we made some major revisions to our user interface. Based on user feedback, we’ve made changes to streamline the meeting interface. The functionality is the same - but we think it is a lot easier to use. Let us know what you think.   1 - Less Text We’ve...

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Monitoring Meeting Attendance

Any worthwhile real-time tool that facilitates communication is going to have a way for you to know who is currently "online" or "present." Instant Agenda is at it's core a facilitation tool and communication is one of the many aspects it improves, which is why you...

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Meetings That Matter – A Reference Card

A reference card for meetings that matter. We built Instant Agenda to do two things. First, to streamline and support the meeting process, particularly with remote participants. Second, to guide and teach meeting facilitators as they go, so that they learn...

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Meeting History Improvements

Previously, when a meeting was ended, the moderator was presented with the Meeting Summary page. The next step for the moderator would be to send the summary containing all of the topics that were discussed. But, it was difficult for them to get back to the Meeting...

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Lean Coffee Meetings in Instant Agenda

Lean Coffee®* is a style of collaborative meeting that has gained a lot of traction in the Agile community. Instant Agenda makes it easier than ever to run a Lean Coffee style meeting, even if you have remote participants in your meeting. Let's look at the various...

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Collaborative Planned Agenda Meetings

If you run meetings with Planned Agendas, you may have noticed that your attendees are not allowed to suggest topics like they can in a Collaborative Agenda meeting. Even though, as the moderator, it's your meeting and your planned agenda, you may still want to...

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Collaborative Decisions Made Easy

We've already introduced how to Record Meeting Decisions. Now you can make them more collaborative by calling a vote. The vote will go out to all meeting attendees and once a vote is complete, you can record the results as a decision. This makes it easier to give all...

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Record a Decision

When discussing a topic during a meeting, frequently a decision needs to be made on how to move forward. Notes could capture these decisions, but they can easily get lost in the slew of data (especially if you have a stellar note-taker). As a moderator, you can now...

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Deferring the Active Topic

One feature that many users have requested is the ability to defer the active topic. Scenario 1: you are in a weekly "issue clearing" meeting, and the active topic requires input from a person who is not in the room or not on the call. You could wait around to get...

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Send a Great Meeting Summary Email

We have just released the ability for meeting moderators to send an email summary after each meeting. If you've been using Instant Agenda for a while, you have probably seen the meeting summary that pops up to moderators after each meeting session (when you click the...

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